4424 Admin Clerk

Location: Redwood City, CA, United States
Date Posted: 05-14-2018
Need candidates:
·         3+ years of admin exp
·         Strong Excel skills (pivot tables & v look up plus)
·         Assisting with new hire set ups
Job Description:
Position Objective:
The Office Administrator manages a variety of general office activities to ensure smooth operation of Specialty’s Café & Bakery corporate office. Responsible for overall office activities, including the reception area, mail, large purchasing requests and facility management.
Essential Functions:
·        Answers incoming phone calls and forwards calls to appropriate personnel or department.
·        Manages Payroll, timekeeping and scheduling for onsite employees.
·        Manages the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image.
·        Ensures limited time is spent away from reception desk, area is kept neat/clean, greets visitors in a kind, professional manner.
·        Manages and distributes office and building access keys/cards.
·        Receives, sorts, and routes postal mail and publications.
·        Performs clerical duties such as filing, photocopying, collating, laminating, and mailing.
·        Sends and receives all Fedex, Ontrac, internal mail (i.e. to stores) and other shipments.
·        Supervises the maintenance and alteration of office areas and equipment, as well as layout, arrangement and housekeeping of office areas.  At the end of each day, checks to confirm kitchen area and all conference rooms are neat/clean and ready for next day.
·        Negotiates the purchase of office supplies, furniture, office equipment, etc., for the entire staff in accordance with company purchasing policies and budgetary restrictions.
·        Supervises the maintenance of office equipment, including copier, fax machine, stamp machine, etc.
·        Creates and prints fax cover sheets, memos, correspondence, reports, and other documents when necessary.
·        Maintains conference room calendars via Outlook.
·        Processes expense reports as requested.
·        Orders office supplies for New Store Openings.
·        Plans company events such as monthly birthday celebrations, annual conference, townhalls, etc.
·        New Hire Orientation- Creates I.T. tech ticket for new hire’s equipment and phone.  Ensures all employees have their dry erase board with their name installed in their cubicle and/or name plate installed on office door prior to first day of employment.  Make certain new employee’s desk is set up with necessary office supplies and is clean.  Assigns badge for building entry and conducts office tour/introductions with new employees.
·        Phone List- Responsible for monthly updates and posting to SpecNet.
Requirements & Education:
·        Excellent customer service skills
·        Show sharp attention to detail
·        Good planning and organizational skills
·        Well-developed interpersonal and communication skills. 
·        Possess strong communication skills, both verbal and written.
·        Ability to negotiate effectively.
·        Proficient in MS Office Suite, including Word, Outlook and advanced user in Excel (Pivot, Vlookup, etc).
·        Working knowledge of mail processes such as postage machine, Federal Express and UPS.
·        Associate’s or Bachelor’s degree strongly preferred

 If you bring willingness, flexibility and a desire to impress please apply now. 
Resource Manager:  Deepa
Email:  deepa@reqroute.com
Phone:   602-625-3427
Companies across U.S. have engaged ReqRoute, Inc to deliver skilled, dedicated IT professionals. Recruiting is our passion and we support Fortune 1000 companies with their hiring needs. We always seek to deliver competitive and sought-after career opportunities to our potential consultants and employees. We invite you to review the position requirements and apply today if your skills match our needs.  
ReqRoute, Inc is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, disability, military status, national origin or any other characteristic protected under federal, state, or applicable local law. (www.reqroute.com)
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